Case Number 3535
Request Date 15/03/2014
Completion Date 17/04/2014

 

Details of the Request

I would like to know:

  • How many people are employed by the Trust at present and how many staff were employed by the Trust 12 months ago
     
  • How many current staff are entitled to sick pay under the Trust's current policies
     
  • A breakdown of how many staff (as a whole number and a percentage of workforce) fall into each sick pay entitlement category

 

I have a series of question regarding sick leave within the Trust over the previous 12 months:

  • How much working time was lost to sick leave, expressed as a percentage of total Trust working time, working days, and individual incidents
     
  • How much of this sick leave (expressed in the same manner) allowed the staff member to receive sick pay under their contractual entitlement
     
  • How much of this sick leave (expressed in the same manner) allowed the staff member to receive sick pay under additional discretionary arrangements
     
  • How much has sick leave cost the Trust. Please break this down into sick pay and replacement/cover staff costs
     
  • What are the Trust's total staffing costs, and what do sick leave costs represent as a percentage of this total
     
  • Expressed as a percentage of total sick leave taken in the last 12 months, how many sick days were taken on a Monday or a Friday
     
  • How many individuals have taken more than 10% of their expected working time as sick leave, and what proportion of total sick leave and sick pay costs do these individuals account for
     
  • How many individuals have taken more than 15% of their expected working time as sick leave, and what proportion of total sick leave and sick pay costs do these individuals account for
     
  • What proportion of total sick leave has been attributed to 'stress' or similar reporting terms
  • On how many occasions, regarding how many members of staff, have concerns about sick leave been escalated, and what action has been taken
     
    • Concerns may include, but your response should not be limited to: fitness to work questions, repeated absence, bullying or mismanagement, over-worked staff.
       
    • Action may include, but your response should not be limited to: phased return, redeployment, termination of contract on health grounds, disciplinary procedures
       

Additionally, please include a copy of your sickness related absence policy, and details of training on sickness and that sickness policy delivered to staff (such as managers) across the Trust. Please explain any plans to update the Trust's sickness policies, including routine updates.

Please also explain your policy regarding the replacement of staff during sickness absences.

Please also include any internal communication or documentation that discusses concerns, raises issues or identifies a need to change any sickness related reporting or management.

 

Details of the Response

How many people are employed by the Trust at present and how many staff were employed by the Trust 12 months ago

  • 3495 (31/03/2014)
  • 3365 (31/03/2013)

 

How many current staff are entitled to sick pay under the Trust's current policies

All current staff are entitled to sick pay

 

A breakdown of how many staff (as a whole number and a percentage of workforce) fall into each sick pay entitlement category

652 18.7% During the first year of service - One month’s full pay and two months’ half pay
439 12.6% During the second year of service - Two months’ full pay and two months’ half pay
234 6.7% During the third year of service - Four months’ full pay and four months’ half pay
370 10.6% During the fourth and fifth year of service - Five months’ full pay and five months’ half pay
1800 51.5% After completing five years of service - Six months’ full pay and six months’ half pay
3495   ALL STAFF TOTAL

 

How much working time was lost to sick leave, expressed as a percentage of total Trust working time, working days, and individual incidents

  • 3.13%
  • 34653.56 absence Wte,
  • 5783 Episodes

 

How much of this sick leave (expressed in the same manner) allowed the staff member to receive sick pay under their contractual entitlement

All

 

How much of this sick leave (expressed in the same manner) allowed the staff member to receive sick pay under additional discretionary arrangements

Nil

 

How much has sick leave cost the Trust. Please break this down into sick pay and replacement/cover staff costs

Total Estimate is £3.2m, broken down into:

  • Sick Pay Estimate £2.1 m and
  • Temporary Cover (Sickness) Estimate £1.1 m (Year to Date Apr13 to Feb14)

 

What are the Trust's total staffing costs, and what do sick leave costs represent as a percentage of this total

Total Pay Costs (Year to date Apr13 to Feb14) is £137.6 m, 2.3% sickness of total pay

 

Expressed as a percentage of total sick leave taken in the last 12 months, how many sick days were taken on a Monday or a Friday

38.7% of days sick leave taken on a Monday or a Friday

 

How many individuals have taken more than 10% of their expected working time as sick leave, and what proportion of total sick leave and sick pay costs do these individuals account for

1.38% (more than 10% of their expected working time). The Trust cannot provide detail of the proportion of total sick leave and sick pay costs due to the system the Trust has in place.

 

How many individuals have taken more than 15% of their expected working time as sick leave, and what proportion of total sick leave and sick pay costs do these individuals account for

4.01% (more than 15 % of their expected working time). The Trust cannot provide detail of the proportion of total sick leave and sick pay costs due to the system the Trust has in place.

 

What proportion of total sick leave has been attributed to 'stress' or similar reporting terms

0.5% has been attributed to Stress/anxiety or similar

 

On how many occasions, regarding how many members of staff, have concerns about sick leave been escalated, and what action has been taken

22 occasions within the last 12 months

Actions taken:-

  • Redeployment:- 3
  • Monitoring:-3
  • Phased return:- 4
  • Voluntary resignation:-4
  • Formal Management:-7
  • Dismissed due to Ill Health Capability:- 1

 

Additionally, please include a copy of your sickness related absence policy, and details of training on sickness and that sickness policy delivered to staff (such as managers) across the Trust. Please explain any plans to update the Trust's sickness policies, including routine updates.

Sickness Absence Policy - This policy is currently being reviewed

Sickness management training is available within the trust and is run quarterly, however our training is currently being reviewed

 

Please also explain your policy regarding the replacement of staff during sickness absences.

Temporary staff may be allocated if required for service needs – link to policy.

 

Further Questions

I wonder if you could provide some clarification on a couple of points:

  • Is the total staff number FTE/WTE or headcount? If headcount, could you provide a FTE figure?
     
  • The figure you give for leave attributed to stress or similar is 0.5%. This is much, much lower than average (nationally, and within the NHS). Please could this figure be checked? I appreciate your HR system may not provide a more accurate figure, and if that is the case that is fine.

 

Further Response

1. Is the total staff number FTE/WTE or headcount? If headcount, could you provide a FTE figure?

The figures are as follows:
3365 Headcount 2941.57wte (2013)
3495 Headcount,3097.08wte (2014)

 

2. The figure you give for leave attributed to stress or similar is 0.5%. This is much, much lower than average (nationally, and within the NHS). Please could this figure be checked? I appreciate your HR system may not provide a more accurate figure, and if that is the case that is fine.

The figure has been rechecked and is:
0.52% Stress/anxiety or similar

 

4. Job title of the person who the Senior / Chief Pharmacy Technician is responsible to?

Pharmacy Operations Manager

 

5. Job titles of staff directly responsible to the Senior / Chief Pharmacy Technician?

Pharmacy Technicians, Pharmacy Support Staff in technician led areas (Dispensary, Distribution, and Medicines Management) and NVQ Students.

 

6. A copy of the Senior / Chief Pharmacy Technician Job Description?

Please see attached.

 

7. The email address of the Senior / Chief Pharmacy Technician

The Trust holds this information, but considers it is exempt under section 40(2) of the Act, as it constitutes personal data.