Case Number 3721
Request Date 24/07/2014
Completion Date 18/08/2014

 

Details of the Request

I would like to request information under the Freedom of Information Act. The information that I require relates to a specific telecommunications contract.

The contract information sent by the organisation previously has now expired please can you provide me with a new update of the telephone maintenance contract:

Please can you send me the following contract information with regards to the organisation’s telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support:

  1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)
     
  2. Existing Supplier: If there is more than one supplier please split each contract up individually.
     
  3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider
     
  4. Number of Users:
     
  5. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
     
  6. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
     
  7. Telephone System Type: PBX, VOIP, Lync etc
     
  8. Contract Duration: please include any extension periods.
     
  9. Contract Expiry Date: Please provide me with the day/month/year.
     
  10. Contract Review Date: Please provide me with the day/month/year.
     
  11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
     
  12. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider.

If the contract is a managed service or is a contract that provides more than just telephone maintenance please can you send me all of the information specified above including the person from with the organisation responsible for that particular contract.

 

If the maintenance for telephone systems is maintained in-house please can you provide me with:

  1. Number of Users:
     
  2. Hardware Brand: The primary hardware brand of the organisation’s telephone system.
     
  3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.
     
  4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address.

Also if the contract is due to expire please provide me with the likely outcome of the expiring contract.

If this is a new contract or a new supplier please can you provide me with a short list of suppliers that bid on this service/support contract?

 

Details of the Response

1. Contract Type: Maintenance, Managed, Shared (If so please state orgs)

Maintenance

 

2. Existing Supplier: If there is more than one supplier please split each contract up individually.

Mitel

 

3. Annual Average Spend: The annual average spend for this contract and please provide the average spend over the past 3 years for each provider

The Trust holds this information, but considers it is exempt under section 43 of the Act, as disclosure would be likely to prejudice commercial interests.

 

4. Number of Users:

3,500

 

5. Hardware Brand: The primary hardware brand of the organisation’s telephone system.

Mitel

 

6. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g. Contact Centre, Communication Manager.

(NuPoint Voice mail, MCA, Mobile Extension, Hot Desking, Netcall ACD, Super Directory)

 

7. Telephone System Type: PBX, VOIP, Lync etc

PABX / VOIP (Contract already awarded for full VOIP Platforms to replace PABX’s)

 

8. Contract Duration: please include any extension periods.

1 year

 

9. Contract Expiry Date: Please provide me with the day/month/year.

1st April 2015

 

10. Contract Review Date: Please provide me with the day/month/year.

3 months prior to contract expiry

 

11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.

24/7 Comprehensive, 4hr response

 

12. Contact Detail: Of the person from with the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address. If the service support area has more than one provider for telephone maintenance then can you please split each contract up individually for each provider.

Darren Baber, Telecommunications and Technical Services Officer, 01932-723000, This email address is being protected from spambots. You need JavaScript enabled to view it.