Case Number 5187
Request Date 18/01/2017
Completion Date 15/02/2017 

 

Details of the Request

Trust Scale (2015/16)

  • Annual Total Elective G&A Planned Daycase Admissions (FFCEs)
  • Annual Total Elective G&A Planned Admissions (FFCEs)
  • Annual Total Non-elective G&A Admissions (FFCEs)
  • Annual Total 1st Outpatient Attendances (G&A)
  • Available Bed Days as per KH03 (2015/16)

 

Trust Scale (as of 18/01/2017)

  • Number of Salaried Staff WTE (2015/16)
  • Number of Clinical Specialties

 

Current IG Team Structure (as of 18/01/2017)

  • At your Trust, is there an Information Governance team with Trust wide responsibilities?
  • Please attach your IG Team Organisational Structure if available
  • Which Trust function does the IG team or function fall within?

 

IG Team Staff (as of 18/01/2017)

  • Please state the profession of the Trust Caldicott Guardian

 

Current IG Team Staff (as of 18/01/2017)

  • Caldicott Guardian
  • Director of IG
  • IG Manager
  • RA Manager (if a separate role from IG Manager)
  • ICT Security Manager
  • IG Officer
  • RA Officer (if a separate role from IG Officer)
  • FOI Manager (if a separate role from IG Manager)
  • Other IG Posts based in the IG Team*

 

Vacancies (as of 18/01/2017)

  • Are there any current vacancies within the IG team? If yes, Please list any vacant roles in year

 

Contractors (as of 18/01/2017)

  • Are there any Contractors providing services to the IG team? If yes, Please list any contract roles in year

 

Information Governance Management Services Provided (as of 18/01/2017)

  • IG Toolkit
  • Registration Authority
  • FOI Requests
  • Data Quality Services
  • Data Leakage Prevention
  • Subject Access Request
  • IG Incidents / IG SIRIs
  • IG Complaints
  • IG Risk Register / Issues Log
  • IG Advice Services
  • Computer Audit Services
  • Data Flow Mapping
  • Other Management Services Provided by IG Team

 

Information Governance Advice Services Provided (as of 18/01/2017)

  • New Systems
  • Information Asset Management
  • Clinical Research
  • Clinical Audit
  • Service Evaluation
  • Interoperability Projects
  • IG Advice based upon interpretation of law and national guidelines

 

Information Governance Team Contact Details

  • Director of Information Governance
  • IG Manager
  • Caldicott Guardian

 

IG SIRIs and CYBER SIRIS 2015/16 – (01/04/2015 – 31/03/2016)

  • Case Number
  • Date
  • Cyber Security SIRI
  • IG SIRI
  • Breach Type
  • IG SIRI Level
  • Cyber SIRI Level

 

Details of the Response

Trust Details

Trust Name Ashford and St Peter’s Hospitals NHS Foundation Trust
Organisation Code RTK

 

Trust Scale (2015/16) - excluding number of Births and Maternity activity

Annual Total Elective G&A Planned Daycase Admissions (FFCEs) Annual Total (2015/16) 34,097
Annual Total Elective G&A Planned Admissions (FFCEs) Annual Total (2015/16) 6,618
Annual Total Non-elective G&A Admissions (FFCEs) Annual Total (2015/16) 25,022
Annual Total 1st Outpatient Attendances (G&A) Annual Total (2015/16) 155,179
Available Bed Days (2015/16) Annual Total Available Bed Days as per KH03 202,462
(Available beds overnight taken from KH03 Quarterly returns)

 

Trust Scale (as of 18/01/2017)

Number of Salaried Staff (2015/16) Whole Time Equivalents 3272
Number of Clinical Specialties Number 61 (treatment function codes)

 

Current IG Team Structure (as of 18/01/2017)

At your Trust, is there an Information Governance team with Trust wide responsibilities? Yes
Please attach your IG Team Organisational Structure if available N/A
Which Trust function does the IG team or function fall within? Information Management

 

IG Team Staff (as of 18/01/2017)

Please state the profession of the Trust Caldicott Guardian Consultant doctor / surgeon

 

Current IG Team Staff (as of 18/01/2017)

Role / Equivalent Role Whole Time Equivalent Band Funding
Caldicott Guardian ** 2 hrs per week Consultant Recurrent
Director of IG Director of Finance and Information   Recurrent
IG Manager 1 * 0.6
1 * 0.4
7 Recurrent
RA Manager
(if a separate role from IG Manager)
Responsibility of Associate Director of Informatics    
ICT Security Manager Responsibility of IG Manager    
IG Officer      
RA Officer
(if a separate role from IG Officer)
     
FOI Manager
(if a separate role from IG Manager)
0.8 4 Recurrent

 

Other IG Posts based in the IG Team

Role / Equivalent Role Whole Time Equivalent Band Funding
Associate Director of Informatics (Senior management of all informatics teams, including IG Team) 1 8d Recurrent
IT Programme Manager (line management for IG Manager) 1 8a Recurrent

**The Caldicott Guardian is the Trust’s Medical Director and works approximately 0.25-0.5PAs per week.

 

Vacancies (as of 18/01/2017)

Are there any current vacancies within the IG team? Yes

If yes, please list any vacant roles in year:

Role / Equivalent Role Whole Time Equivalent Band Funding
IG Manager 0.4 7 Recurrent

 

Contractors (as of 18/01/2017)

Are there any Contractors providing services to the IG team? No

 

Information Governance Management Services Provided (as of 18/01/2017)

IG Service Management Provided by
IG Toolkit IG Team
Registration Authority Other staff outside IG Team
FOI Requests IG Team
Data Quality Services Other staff outside IG Team
Data Leakage Prevention IG Team
Subject Access Request Other staff outside IG Team
IG Incidents / IG SIRIs IG Team
IG Complaints IG Team
IG Risk Register / Issues Log IG Team
IG Advice Services IG Team
Computer Audit Services Other staff outside IG Team
Data Flow Mapping IG Team

 

IG Advice Services Provided (as of 18/01/2017)

Service Provided by
New Systems IG Team
Information Asset Management IG Team
Clinical Research IG Team
Clinical Audit IG Team
Service Evaluation IG Team
Interoperability Projects IG Team
IG Advice based upon interpretation of law and national guidelines IG Team

 

IG Team Contact Details

Role Name Email Address
Director of Finance and Information (SIRO) Simon Marshall This email address is being protected from spambots. You need JavaScript enabled to view it.
Associate Director of Informatics Laura Ellis-Philip This email address is being protected from spambots. You need JavaScript enabled to view it.
IT Programme Manager Jonathon Spinks This email address is being protected from spambots. You need JavaScript enabled to view it.
IG Manager Jane Townsend This email address is being protected from spambots. You need JavaScript enabled to view it.
Caldicott Guardian Dr David Fluck This email address is being protected from spambots. You need JavaScript enabled to view it.

 

IG SIRIs and Cyber SIRIs 2015/16 (Apr 2015 to Mar 2016)

Case Number Date Cyber Security SIRI IG SIRI Breach Type IG SIRI Level Cyber SIRI Level
COM0607299 26/11/2015 No Yes Lost or stolen paperwork 2 N/A