Introduction
This document will set out the approved methods of using print, scan and faxing devices, and printing within ASPH NHS Foundation Trust, whilst maintaining cost-effectiveness, confidentiality, accountability and efficiency.
For the purpose of the policy, production of printed materials will be through the following output equipment:
- Network printers
- Multi-functional devices (MFDs); a combination of print, copy, scan and potentially fax functionalities
Scope
This print policy applies to all staff operating and requiring print, scan, fax and photocopy functions at the Trust’s networked sites.
Purpose
To give clear guidance on the use of print, fax devices and output options
To avoid unnecessary purchase of print, fax devices and consumables
To encourage all users to consider whether printing is necessary or desirable, and think before printing
To provide the awareness, and reduce the risk of any IT Security and Information Governance breaches
To promote the awareness and understanding of the features of a managed print service
Policy Details
| Download: | PDF version |
| Compiled by: | Morné Beck, IT Support Manager |
| Ratified by: | Information Governance Steering Group |
| Date Ratified: | October 2017 |
| Date Issued: | October 2017 |
| Review Date: | October 2020 |
| Target Audience: | All staff |
| Contact name: | Morné Beck, IT Support Manager |
See also:
- Information Security Policy
- Confidentiality and Data Protection Policy
- Records Management Policy