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This document will set out the approved methods of using print, scan and faxing devices, and printing within ASPH NHS Foundation Trust, whilst maintaining cost-effectiveness, confidentiality, accountability and efficiency.

For the purpose of the policy, production of printed materials will be through the following output equipment:

  • Network printers
  • Multi-functional devices (MFDs); a combination of print, copy, scan and potentially fax functionalities



This print policy applies to all staff operating and requiring print, scan, fax and photocopy functions at the Trust’s networked sites.



To give clear guidance on the use of print, fax devices and output options

To avoid unnecessary purchase of print, fax devices and consumables

To encourage all users to consider whether printing is necessary or desirable, and think before printing

To provide the awareness, and reduce the risk of any IT Security and Information Governance breaches

To promote the awareness and understanding of the features of a managed print service


Policy Details

Download: PDF version
Compiled by: Morné Beck, IT Support Manager
Ratified by: Information Governance Steering Group
Date Ratified: October 2017
Date Issued: October 2017
Review Date: October 2020
Target Audience: All staff
Contact name: Morné Beck, IT Support Manager


See also:

  • Information Security Policy
  • Confidentiality and Data Protection Policy
  • Records Management Policy