This document defines the E-mail Policy for Ashford & St Peter’s Hospitals NHS Foundation Trust and

  • Sets out the Trust’s policy for the protection of the confidentiality, integrity and availability of the e-mail system
  • Establishes the Trust and user responsibilities for the e-mail system
  • Provides reference to documentation relevant to this policy



The purpose of this policy is to ensure the proper use of the Trust’s e-mail system and make users aware of what the Trust deems as acceptable and unacceptable use of its e-mail system.

The objective of this policy is to ensure the security of the Trust’s e-mail system. The Trust will:

  • Ensure Availability - Ensure that the e-mail system is available for users.
  • Preserve Integrity - Protect the e-mail system from unauthorised or accidental modification ensuring the accuracy and completeness of the Trust’s assets.
  • Preserve Confidentiality - Protect assets against unauthorised disclosure.


Policy Details

Download: PDF version
Compiled by: Head of IT
Ratified by: Information Governance Steering Group
Date Ratified: July 2017
Date Issued: November 2017
Review Date: July 2020
Target Audience: All staff
Contact name: Head of IT


See also:

  • Disciplinary Policy
  • Harassment and Bullying at Work Policy
  • Photographing Patients: Guidance for Staff