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Aim and Purpose

This policy applies to all employees who are employed on Agenda for Change terms and conditions. This policy is not applicable to Medical Staff for whom separate provisions apply.

To provide a framework for managers and staff in relation to the taking of annual leave and to ensure that staff are treated fairly and consistently in relation to leave while ensuring service provision.



Member of staff

  • to request leave within appropriate timescales
  • to notify their line manager when their length of service increases which requires an adjustment in their annual leave



  • to ensure that staff are enabled to take leave taking into account the needs of the service
  • to ensure that departmental guidance which enhances this policy is clearly laid down and communicated to staff
  • to maintain records of leave
  • to report staff leave on ESR self-service / healthroster


Human Resources

  • to advise on the application of this policy ensuring fairness and consistency
  • to update this policy



  • to maintain accurate records of staff leave within the Trust
  • to ensure that appropriate payments are made to staff who are on leave
  • to provide advice on the effects on pension entitlements


Policy Details

Download: PDF version
Compiled by: Surjit Ruprai, Employee Relations Manager
Ratified by: Trust Executive Committee
Date Ratified: June 2017
Date Issued: July 2017
Review Date: June 2020
Target Audience: Non-medical staff
Contact name: Surjit Ruprai, Employee Relations Manager


See also:

  • Sickness Absence Policy
  • Work Life Balance Policy
  • Maternity, Adoption, Maternity Support (Paternity), Parental and Fertility Treatment Leave Policy
  • Rostering Policy