Trust Logo - Return to the homepage


This policy forms part of Ashford & St Peter’s Hospitals NHS Trust’s (ASPH) commitment to create a positive culture of respect for all individuals including staff, patients, their families and carers as well as community partners. The Trust’s values (the ‘4P’s’) and Staff Pledge are integral to all aspects of day-to-day life in the organisation and underpin the application of all our employment policies and procedures.

This policy sets out procedures for managing gender reassignment to ensure effective support for individuals who choose to manage their identity in this way so that transition can be handled in a way that is sensitive, consistent, fair and in line with statutory requirements and best practice.

Aspects of the process of transition are covered by the Equality Act 2010, the Gender Recognition Act 2004, the Human Rights Act 1998 and the Data Protection Act 1998 and this is reflected in the policy. See appendix 1 for more details



To provide a framework by which the Trust will support a colleague who wants to change their gender presentation in the workplace and to describe the steps to be taken by the parties involved.

To ensure appropriate confidentiality and sensitive communications throughout the process, ensuring employees are well supported at all times.

To ensure compliance with relevant legislation.



This policy applies to employees, contractors and volunteers who have decided to change the presentation of their identity, their managers and colleagues. It comprises: an explanation of transition, how individuals disclose and support for individuals; legal frameworks, a procedure for changing records, a procedure for informing colleagues, absence management and returning to work, social and medical considerations, responsibilities of those involved at the different stages.


Policy Details

Download: PDF version
Compiled by: HR Business Partners and Advisors
Ratified by: Trust Executive Committee
Date Ratified: November 2017
Date Issued: May 2018
Review Date: May 2021
Target Audience: All staff
Contact name: HR Business Partners and Advisors